Like thousands of other people, you might think that fax is outdated. So it might surprise you to know that thousands of fax machines are still sold in the US.
But these days, most companies use e-faxes, which are even more secure and let you fax without a dedicated machine.
But before you pick between the online fax companies out there, you need to keep a few considerations in mind.
Ready to pick the right online fax company for your small business? Keep reading to learn everything you need to know.
1. Think About What Features You Need
The features you need affect both the company you choose and your monthly fee. If your office is a medical or legal office, you’ll need to make sure the company offers secure online faxes.
Or, you might have to frequently fax the same number where you repeatedly have to type in the extension by hand. This is when you need a feature that will do this for you.
2. Understand the Pricing Plan
These days, most online fax service fees are monthly. These plans can range from as little as $5 to $50 per month.
You need to be sure of what’s included in your monthly plan, including how many faxes you can send. You also need to watch for overage fees and understand how much each fax will cost you if you go over your monthly limit.
3. Check for Email and Mobile Capability
These days, there are a few online fax features that are must-haves.
An online fax company should be able to let you send faxes from almost any email address. This includes popular email providers like Gmail, as well as your own domain addresses.
You also want a fax company that lets you send faxes from your cell phone. Better yet, you can use a fax app to make faxing from your phone even easier.
4. Test the Service
Before you go with a company and pay for monthly online faxes, you need to test the service first.
Every legitimate online fax company will give you a free trial so you can test out their services. The free trial period should let you try at least the company’s basic plan for a month to see if it fits your needs.
5. Compare Your Top Picks
Finally, you want to make sure you have 2 or 3 top fax service options to choose from.
You may like one company’s features, but you may find that the overage fees are too high. You may have to compromise a few features for better pricing, but it all comes down to your office’s needs and the best plan for your budget.
Follow These Tips When Choosing between Online Fax Companies
No matter how obsolete faxing might seem, it’s still a secure and cost-effective way to send documents.
And with the number of online fax companies available, you’ll have a variety of options to choose from, whether your business needs to send a few faxes or a few hundred per month.
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